BILL.com vs. Expensify 2025

Both BILL.com and Expensify are leading financial management solutions that help businesses streamline their expense management and accounting processes. While they share some common features, each platform caters to different business needs and sizes. Let’s explore how these solutions compare to help you make an informed decision for your business.

BILL.com vs. Expensify at a Glance

What Is BILL.com?

BILL.com is a comprehensive financial operations platform that streamlines AP, AR, and expense management. The platform offers automated workflows for invoice processing, payment management, and financial tracking, making it ideal for businesses looking to digitize their financial operations. With features ranging from basic expense tracking to advanced multi-entity accounting, BILL.com serves businesses of all sizes.

Who Is BILL.com Best For?

BILL.com ideally suits small to medium-sized businesses that need a complete financial management solution. It’s particularly valuable for companies that handle multiple vendors, require advanced approval workflows, and want to automate their AP/AR processes while maintaining strong financial controls.

What Is Expensify?

Expensify is a specialized expense management platform that focuses on making expense reporting and reimbursement as seamless as possible. The platform offers automated receipt scanning, real-time expense tracking, and integrated corporate card management. It’s designed to eliminate manual data entry and streamline the expense reporting process through intelligent automation.

Who Is Expensify Best For?

Expensify is ideal for organizations that prioritize efficient expense management and need a user-friendly solution for receipt tracking and reimbursement. It’s particularly well-suited for businesses with one to 1,000 employees that need to manage business expenses, track mileage, and process reimbursements quickly.

BILL.com vs. Expensify: In-Depth Features Comparison

While both BILL.com and Expensify offer strong expense management capabilities, they differ significantly in their approach and depth of functionality. Let’s examine how these platforms compare across critical features that impact day-to-day operations and lon-term scalability.

Pricing

🏆 BILL

BILL.com takes the lead in pricing flexibility and value proposition. While its Accounts Payable & Receivable plans start at $45 per user per month, the platform offers a free Spend & Expense plan that includes essential features like unlimited corporate cards and basic expense tracking. This gives small businesses a chance to start with core functionality at no cost and scale up, as needed.

User Interface and Ease of Use

🤝 Tie

Both platforms offer modern, intuitive interfaces, but they serve different purposes. BILL.com provides a comprehensive dashboard focused on overall financial management while Expensify offers a streamlined experience centered on expense tracking and reporting.

Integrations

🏆 BILL

BILL.com leads with its ability to integrate with virtually all major accounting software platforms, offering seamless data synchronization. Expensify, while more limited in its accounting/finance-specific integrations, focuses on deep integration with popular tools like QuickBooks, NetSuite, and Sage.

Expense Management

🤝Tie

Both platforms offer robust expense management features, but with different approaches. BILL.com provides expense management as part of its broader financial platform with emphasis on approval workflows and accounting integration. In contrast, Expensify focuses exclusively on expense management with advanced features like SmartScan technology and automatic receipt processing.

Payment Processing

🏆BILL

BILL.com offers more comprehensive payment options, including international payments and various payment methods. Expensify’s payment processing is primarily focused on reimbursements and corporate card management.

Reporting

🏆Expensify

Expensify excels in reporting capabilities with its intuitive and comprehensive reporting system. The platform offers advanced analytics and customizable report templates that make it easy to track spending patterns, categorize expenses, and generate detailed insights. Its SmartScan technology automatically categorizes and codes expenses, making report generation more accurate and efficient. 

Automation

🏆Expensify

Expensify stands out with its superior automation capabilities — particularly in expense management workflows. The platform’s SmartScan technology leads the industry in automated receipt processing and data extraction, requiring minimal manual intervention. 

BILL.com vs. Expensify: Customer Reviews

Customer feedback provides valuable insights into how these platforms perform in real-world business settings. From our analysis of Trustpilot reviews, both BILL.com and Expensify receive generally positive feedback with users particularly praising their automation capabilities. While BILL.com users frequently highlight its comprehensive financial management features and strong integration capabilities, they occasionally note some limitations with folder organization and payment syncing. Expensify users consistently commend its receipt-scanning functionality and ease of use although some mention wanting more advanced features. Here’s a closer look at what actual customers are saying about their experiences with each platform.

Here are some verified BILL.com reviews (from Trustpilot) by customers who used this software to help their business:

“As someone newer to Bill.com, I was initially unsure of how well it would work, as it was a company I had never heard of. But as I have used it, I enjoy the benefits of using this company as they make it super easy for direct deposit and to track when you are getting paid when an invoice is created. Definitely a great tool in the belt of contractors.”

“Bill.com remembers certain invoices and prepopulates based on history. It does a great job of identifying duplicates. Bill.com gives scans a vendor name from what it reads, so that helps me identify what’s sitting in my inbox easier. It however, doesn’t have an option to create folders or organize the inbox in any other way except by date or who uploaded.”

“Overall, I haven’t found anything better than bill.com for our AP and AR (and boy have I looked). It does what we need but receiving payments and the sync with [QuickBooks] needs some work. Also some of the defaults are frustrating – like when they try and force you to use virtual card payments.”

“Bill.com has been incredibly helpful in getting our payables out with no fuss. We were able to set users who can enter, approve, and pay bills. It’s one of the easiest pieces of finance software I’ve ever used. Integration with QuickBooks and NetSuite were painless as well.”

Here are some verified Expensify reviews (from Trustpilot) by customers who used this software to help their business:

“I have two businesses of my own that I run along with two other part-time jobs. Because of this, I need to keep track of a tremendous amount of receipts. Expensify gives me the ability to scan receipts, categorize them, and attribute them to each of the businesses and/or part-time jobs, which makes tax time a breeze. It’s so easy to turn everything over to my accountant, and they never have any questions about what goes where.”

“Expensify is very easy to use and has great features like being able to scan receipts, so you don’t need to type in everything manually!”

“Very basic features and not very intuitive design. At least I can do my expenses online, but I wish the company I work for will use a better expense management tool”

“Expensify streamlines the reimbursement process for everyone. It allows you to submit your documentation, per the guidelines and track the process. Expensify allows managers and accounting to approve expenses anytime/in or out of office, no paper trail, on demand and employee[s] can see [the] process.”

BILL.com vs. Expensify: Pricing

When comparing BILL.com’s and Expensify’s pricing structures, it’s important to note that both platforms take different approaches to their service tiers. BILL.com offers a free Spend & Expense option alongside tiered Accounts Payable & Receivable plans, making it flexible for businesses at different stages. Expensify, on the other hand, focuses on per-user pricing with features that scale with company size. Below, we break down each platform’s pricing plans and their most notable features to help you determine which solution provides the best value for your specific needs.

BILL Packages

Spend & Expense ($0)

Notable Features:

• Unlimited virtual and physical corporate cards
• Automated receipt matching and expense tracking
• Mobile app for on-the-go expense management
• Real-time transaction monitoring
• Integration with popular accounting software

Accounts Payable & Receivable Plans

• Essentials: $45/user/month
• Team: $55/user/month
• Corporate: $79/user/month
• Enterprise: Custom pricing

Notable Features:

• 50% time savings on AP processes
• Two-way sync with accounting software
• Enhanced security and controls
• Multi-location accounting capabilities
• Premium support options

Expensify Packages

Collect Package ($5/user/month)

Notable Features:

• Unlimited SmartScans and distance tracking
• Expensify Cards with Smart Limits
• Bill pay and invoicing features
• Expense approvals workflow

Control Package ($9/user/month)

Notable Features:

• All of the Collect package’s features 
• NetSuite, Sage Intacct, and QuickBooks Desktop integration
• Custom insights and reporting tools
• Advanced budgeting functionality

The Bottom Line

After thoroughly comparing these platforms, BILL.com is our top choice for most businesses. While Expensify excels in pure expense management, BILL.com offers a more comprehensive financial management solution that can scale with your business. The platform’s free Spend & Expense plan provides an accessible entry point while its paid plans deliver robust AP/AR capabilities, unlimited corporate cards, and integration with all major accounting software applications. 

What truly sets BILL.com apart is its ability to handle both expense management and broader financial operations within a single platform, eliminating the need for multiple software solutions. For businesses looking to streamline their entire financial workflow — from expense tracking to vendor payments and receivables — BILL.com provides the most complete and cost-effective solution. 

Frequently Asked Questions